Office Administrator

Role Overview –  Office Administrator

The Office Administrator plays a vital role in ensuring smooth day-to-day operations by managing human resources functions and office administration. This position is responsible for coordinating employee-related processes, maintaining administrative systems, and ensuring workplace efficiency.

Responsibilities : 

As an Office Administrator,  you will; 

• Implement a correspondence management system 
• Organize and schedule appointments 
• Plan meetings and take detailed minutes 
• Write and distribute email, correspondence memos, letters and forms 
• Assist in the preparation of regularly scheduled reports 
• Develop and maintain a filing system 
• Update and maintain office policies and procedures 
• Maintain contact lists 
• Book travel arrangements 
• Submit and reconcile expense reports 
• Provide general support to visitors 
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers 
• Contribute to the development of the organization’s Business Strategy. 
• Provide HR support to the achievement of strategic business goals. 
• Develop and secure the implementation of the People Strategy within the organization. Ensure compliance with global policies, local legislation, labor agreements, etc. 
• Develop, implement, secure and follow through on the measures and activities needed to develop a culture of a high-performing organization. 
• Act as a change agent within the area of responsibility. Support managers in driving change 
• Communicate HR Strategy initiatives and process updates to managers and employees. 
• Be responsible for the management of Occupational Health and Safety, Environmental and Quality management systems. 
• Champion employee health and wellbeing programs 
• Coordinate and facilitate all organizational communication 
• Source and Manage vendors providing various services to the company 
• Ensure office facilities are equipped and meets the needs of employees 

Skills, Attributes and Experience 

Our ideal colleague should have the following skills, attributes and experience: 

 Education & Experience:

• Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).
• Minimum of 2–3 years of experience in HR, office management, or administrative roles.

 Key Skills:

• Strong understanding of HR principles, payroll processing, and employee relations.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and HR management systems.
• Ability to handle confidential information with discretion.
• Effective communication and interpersonal skills to liaise with employees and management.
• Experience in recruitment processes, onboarding, and personnel records management.
• Problem-solving skills to address workplace challenges and streamline office operations.